Managing Employee Behaviour at Workplace Parties

As the holiday season approaches, many organisations are planning their annual Christmas parties and social events. While these gatherings are a great way to celebrate the year’s achievements and foster team spirit, they can also present certain risks and challenges. Many employers often do not realise that these events are an extension of the workplace and as such have a duty to protect their employees. Here’s a short guide on managing employee behaviour at these events, preventing common issues, and addressing any problems that arise.

Common Risks and Problems at Workplace Parties

1. Excessive Alcohol Consumption: Alcohol can lower inhibitions and lead to inappropriate behaviour, including harassment, arguments, or accidents.
2. Inappropriate Behaviour: This can range from offensive jokes and comments to more serious issues like harassment or physical altercations.
3. Health and Safety Concerns: Overcrowded venues, unsafe activities, or lack of transportation options can pose risks to employees’ well-being.
4. Damage to Property: Parties can sometimes lead to accidental or intentional damage to the venue or company property.
5. Reputational Damage: Inappropriate behaviour can harm the company’s reputation, especially if incidents are shared on social media.

Preventing Problems at Workplace Parties

1. Set Clear Expectations: Communicate the company’s code of conduct and expectations for behaviour at social events. Remind employees that workplace policies still apply and re-issue them before the event.
2. Limit Alcohol Consumption: Consider providing drink tickets, limiting the open bar, or offering plenty of non-alcoholic options. Encourage responsible drinking.
3. Choose the Right Venue: Select a venue that is safe, accessible, and appropriate for the event. Ensure there are enough facilities and that the environment is conducive to a positive experience. Discuss with the venue in advance what their risk assessments cover.
4. Plan Activities Thoughtfully: Avoid activities that could lead to injury or discomfort. Opt for inclusive and safe entertainment options that all can enjoy.
5. Provide Transportation Options: Consider arranging transportation or encourage the use of ride-sharing services to ensure everyone gets home safely.
6. Designate Monitors: Have a few responsible employees or managers keep an eye on the event to address any issues promptly. Ensure your managers are aware of their responsibilities and how to address any issues such as harassment following your company policies.

Managing Inappropriate Employee Behaviour and Problems

1. Immediate Response: If inappropriate behaviour occurs, address it immediately. Remove the individual from the situation to prevent escalation.
2. Document Incidents: Keep a record of any incidents, including details of what happened, who was involved, and any witnesses. This documentation can be crucial for follow-up actions.
3. Follow-Up: After the event, follow up with those involved in any incidents. This may include disciplinary action, additional training, or support for affected employees.
4. Review and Reflect: Assess what went well and what didn’t. Use this information to improve future events and prevent similar issues.
5. Support for Affected Employees: Provide support for any employees who were affected by inappropriate behaviour. This could include counselling services or mediation.

By proactively managing employee behaviour and having a plan in place to address any issues, organisations can ensure that their holiday parties are enjoyable and safe for everyone. Remember, the goal is to celebrate and build camaraderie, not to create an environment where problems can arise. With the right approach, you can minimise risks and ensure a positive experience for all attendees.

How can HPC help?

At HPC we can provide your company with policies and other documentation that you can share with your staff in advance of the social event to set clear expectations. We can also offer support post-event if you find yourself in the position of needing to address inappropriate behaviour.

To find out more information or if you require guidance managing employee behaviour at a social event please get in contact with our team of experts.

T: 0330 107 1037

E: contact@hpc.uk.com

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